A picture is worth a thousand words, but getting the one picture requires good coordination and the right equipment. Coordinating shoots the right way leads to more efficiency in your work and makes the shoot not drag on for days. Tips for coordinating shoots helps you build a great and smooth photo shoot and avoid as many complications as possible.
Photos for your campaign or event are essential to give your audience a visual of what you want to promote to them. A well-planned shoot is a foundation to make your vision come to life.
5 Tips for Coordinating Shoots for Your Business
Photo shoots and video shoots may look like they are all fun, but it takes a lot of coordination and time to get them to be this way. When you have a plan for the day of the shoot and stick to the program, you’ll have your visuals in no time.
Make some lists
If you want to stay organized, listing out all of the things you need for the shoot helps you keep everything in order.
Create lists for the following items:
- Equipment
- Props
- Wardrobe
- Models
When creating your lists, it is also the perfect time to allocate responsibilities to your team helping you on the project. Assigning various tasks to your group helps spread the workload evenly, so it isn’t one person’s job to do everything. Bring printed copies of the lists for everyone to have so they all know what task they are assigned and the flow of the photo shoot.
Execute a strict, detailed schedule
Time flies when you’re having fun, but when the time is money, fun photo shoots divert your time and end up being too long and costing too much cash. Creating a detailed schedule for the day of the shoot helps keep things on track.
Schedules should include set-up and break down times, model arrival times, and breaks for meals. You can also double book models if they are arriving throughout the shoot. Double booking avoid potential issues if a model comes late or a specific scene takes longer than expected.
Build a buffer for expenses and time
You can never estimate precisely how long a video shoot or photo shoot will take, or how much you invest in it, but making a buffer for what you think the time and expenses help you to have a rough idea. Having the cushion in mind helps you to have an end goal for the shoot and be aware of where you stand in expenses during the shoot.
Feed your team and muses
No one likes an angry client, model, or photographer. Food is the fuel everyone needs to keep going, so meal breaks are significant for a team who has been working possibly all morning or evening. Avoid the midday crankiness by providing snacks and maybe even a few meals if you know your shoot is going to take long.
You have meal breaks already on the schedule, so you have to bring the food to avoid a “hangry” set.
Bring the release forms
If you are photographing your business in action, you might have people who might not want to be in the photo. Release forms are vital for coordinating your shoot to avoid legal issues from arising due to your project. Bring enough copies of the form to pass out to all those involved in the photo or video shoot. If you are filming in public, you can also place banners stating filming is happening in the area to make those passing by aware they might come out in the final cut.
Coordinate Your Shoot with Ease
PR Plus has the expertise to help you execute an efficient photo shoot for your business. Our PR firm enables you to organize your shoot and present the visual your business wants your audience to see. Let us bring your images to life today!
